Harvest

Start work, press a timer, and let the admin run itself. In Harvest, you create clients, projects, and tasks once, then track time with a single click from web, desktop, or phone. Choose billable or internal time, add quick notes for context, and switch between tasks without losing a minute. If you’re offline on-site or traveling, log time anyway and it syncs when you’re back online. Use reminders to nudge yourself or your team at day’s end, and lock past periods to keep records clean. When context matters, start timers from browser add-ons or connected tools so every entry is tied to the work you’re doing.

For teams, roll out a consistent structure: set naming conventions, define task lists, and apply standardized rates. Invite teammates and assign roles with the right permissions. Configure hourly budgets (or fee-based budgets) per project and trigger alerts at 50/75/90% to prevent overruns. Keep profiles for each person with cost rates for true margin reporting. Approve timesheets weekly, enforce minimum entry rules, and track time off categories (vacation, sick, holidays) so capacity and payroll stay accurate. If overtime matters, use reports to calculate extra hours automatically and separate them from standard time.

Turn tracked hours into clean, professional invoices in minutes. Filter by client, project, person, or date range, apply different rates per role or individual, and include discounts or taxes. Mark specific tasks as non-billable, set rounding rules, and write off adjustments before sending. Add expenses with receipt images from your phone and include them on the invoice. Email invoices directly, accept online payment through connected gateways, and set up recurring invoices or retainers for ongoing engagements. For agencies, match multiple billing rates to roles; for freelancers, charge per project while keeping internal admin time out of the bill.

Use reporting to make better decisions fast. See where time goes by client, project, or person; compare actuals to budgets; and view profitability with cost vs. billable rates. Export CSV or PDF for finance, or push data to accounting apps like QuickBooks or Xero. Connect Jira, Asana, Trello, GitHub, and more to start/stop timers from where you work, or use the API to automate recurring workflows. Launch gradually: pilot with one team, confirm naming and rate rules, enable mobile and offline tracking, set budget alerts, then switch invoicing over once the first month of entries is approved. The result is a reliable, repeatable process for tracking time, billing quickly, and keeping projects on budget without spreadsheets.